Senior Warehouse Administrative Assistant

As a senior warehouse administrative assistant, you will be responsible for providing clerical and administrative support to ensure the smooth running of warehouse operations.

Job Duties and Responsibilities:

• Organise, print, and file delivery orders, sales invoices, and billing receipts.
• Post purchase orders, sales invoices, delivery orders and inventory transfers into the company’s NAV platform accurately
• Generate daily warehouse emails, dispatch manifests, reports and other written documents
• Handle email correspondence and phone queries from other departments within the company, suppliers and third-party vendors.
• Document and file warehouse health, safety, and equipment maintenance records to ensure compliance with Singapore laws and company standards.
• Track outbound deliveries to retail stores or customers and proactively update managers and officers on delays or logistical bottlenecks faced
• Manage and record specific product identifiers, such as warranty documentation, serial numbers, and batch codes for items entering and exiting the warehouse.
• Perform ad-hoc duties as assigned by managers and officers.

Requirements:

• Able to multitask and work under pressure in a fast-paced environment.
• Able to work on Saturdays and public holidays.
• Attention to detail and good organisational skills.
• Well-versed in Microsoft Office (Word, Excel, etc.).
• Able to work independently and be a good team player.
• At least 2 years of working experience as an administrative assistant in the Warehouse and Logistics sector

Work Schedule:

The staff is required to perform the following working shifts:

• Normal Working Hours: 9.30 am to 6.30 pm (1 hour lunch break)
• 6 off days per month (two Saturdays and four Sundays as off days)
• There will be a day off in lieu if one works on a public holiday.

Salary and Allowances:

• Basic salary for full-time: $2500to $2600, depending on experience
• Attendance Allowance forfull-time (After Confirmation): $60

Other details:

• Probation Period: 3 months
• Annual Leave if worked for a complete calendar year: 10 days (Job Grade SG2)