Accounts Assistant

Job Summary

Responsible for providing administrative and accounting support to ensure the smooth and efficient operation of the Finance Department. Involves handling accounts payable and receivable functions, processing claims, maintaining accurate financial records, supporting logistics and procurement activities, and assisting with day-to-day accounting tasks.

Key Responsibilities:

• Scan and organize accounting and administrative documents for proper filing and record management.

• Perform accurate data entry into the MYOB accounting system.

• Process workers' reimbursement claims and obtain the necessary Project Manager approvals.

• Process staff expense claims and obtain the necessary managerial approvals.

• Reconcile and tally payment transactions by payment type to ensure accuracy and completeness.

• Assist with logistics coordination, including warehousing, port clearance, and shipping documentation.

• Prepare and maintain Accounts Payable (AP) documentation for payment processing.

• Support the Finance team with general administrative and accounting duties as assigned.

• Monitor Accounts Receivable (AR) and follow up on outstanding payments when required.

• Maintain accurate accounting records and ensure timely filing of financial documents.

• Prepare payment vouchers, purchase invoices, and supporting documentation for approval.

• Liaise with vendors, suppliers and internal departments on finance-related matters.

• Assist with month-end and year-end closing activities.

• Support external auditors, tax agents, and regulatory authorities by providing required documentation.

• Ensure compliance with company policies, accounting procedures, and internal controls.

• Support inventory reconciliation and stock movement documentation where necessary.

• Undertake ad-hoc administrative, finance, and operational duties as assigned by the Finance Manager or Management.

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Preferred competencies and qualifications:

• Minimum Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.

• At least 1-2 years of relevant accounting or administrative experience preferred.

• Proficiency in MYOB, Microsoft Excel, Word, and other Microsoft Office applications.

• Basic understanding of Accounts Payable (AP), Accounts Receivable (AR), and bookkeeping principles.

• Strong attention to detail with a high level of accuracy.

• Good organizational and time management skills.

• Ability to handle confidential information with discretion.

• Experience in logistics, shipping documentation, or the construction/renewable energy industry will be an added advantage.

• Proactive and willing to learn.

• Strong sense of responsibility and accountability.

• Able to manage multiple tasks and deadlines effectively.

• Positive attitude with excellent problem-solving skills.