ADMINISTRATIVE ASSISTANT

NANYANG BEAUTY ACADEMY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities:

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Provide operational support to ensure smooth day-to-day activities within the academy
• Maintain and update the Training Management System (TMS)
• Ensure accurate and timely data entry of learner information, course details, and schedules
• Assist with learner onboarding and registration processes
• Coordinate class schedules, communicate with learners, and ensure proper documentation
• Assist in coordinating assessments, collecting results, and submitting to the relevant authorities or portals
• Support management and trainers with additional tasks as required
• Handle general office administration, filing, and correspondence.
• Able to filing invoices, basic account filling
• Handle store front desk daily activities, customer service, enquiry etc.

Requirements:

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office and basic digital systems
• Good communication and interpersonal skills
• Able to work independently and manage multiple tasks

Bonus Points If You Have:

• Experience in the education or training industry
• Familiarity with government funding frameworks such as SSG/WSQ

• • Knowledge of administrative requirements related to adult learning institutions