PMO/Project Admin

Experience: 6+ Years
Role: PMO/Project Admin

Key Skills:
Advance knowledge of MS Word, Excel, PowerPoint andSharePoint

Responsibilities:

Project Coordination:

· Coordinate project schedules, timelines, and resources.

· Track project / project’s deliverables progress and report to the Project Manager / Team.

Financial Management:

· Track and manage project expenses, including forecasting and budgeting.

· Process and track project-related invoices, payments, and expenses.

· Provide regular financial updates to the Project Manager and stakeholders

Contract Management:

· Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.

· Maintain accurate and up-to-date contract documentation.

Resource Management:

· Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc

· Manage resource renewals; Ensure timely renewals and notifications

· Faciliate resource onboarding / offboarding formalities

· Maintain resource records

Communication:

· Act as a liaison between project team members, stakeholders, and clients.

· Respond to project-related inquiries and requests.

Administrative Support:

· Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.

· Coordinate information for adhoc RFI requests

Documentation/ Data Management:

· Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.

· Ensure all project documents are properly stored and easily accessible.

· Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making.

Requirements:

· Degree in Business Administration/ Banking/ Finance / Project Management or a related field

· Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.

· Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.

· Innovative and have past track records of introducing process improvement.

· Very strong organisational and analytical skills, is meticulous with details.

· Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.

· Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.

· Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.

· Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.