Admin & Ops Assistant

The Admin & Operations Assistant will support the Company's day-to-day administrative and operational activities to ensure smooth and efficient operations.

The role involves administrative coordination, supplier and contractor liaison, property and facilities support, site inspections, and follow-up on operational matters.

Duties & Responsibilities

Administrative

• Handle emails, general inquiries, and incoming calls as required.
• Manage office supplies and maintain appropriate stock levels.
• Liaise and coordinate with suppliers and vendors.
• Handle incoming and outgoing courier packages, mail, documents, and other deliveries.
• Provide general admin and coordination support, including filing, scanning, documentation, and data entry.
• Maintain proper and accurate administrative records and documentation.
• Coordinate the servicing, repair, and maintenance of office equipment and facilities.
• Follow up with relevant parties on outstanding administrative matters.

Operational

• Coordinate with suppliers and service providers as directed or required.
• Assist with the day-to-day management and maintenance of Company properties and facilities.
• Conduct regular site inspections and report defects, maintenance issues, safety concerns, or other matters requiring attention.
• Coordinate with internal and external stakeholders on property, facilities, and operational matters.
• Liaise with contractors for repair, maintenance, renovation, installation, and other works.
• Provide on-site coordination and supervision of contractors to ensure works are carried out according to agreed requirements.
• Monitor the progress of works and follow up on outstanding matters until completion.
• Maintain appropriate records of inspections, maintenance activities, contractor works, and related documentation.
• Assist with other administrative and operational duties reasonably assigned by the Company.