Administrative Assistant

Caritas Singapore is all about people. Through our programmes, we seek to serve the community and welcome you to join us on this journey.

Caritas is the official social and community arm of the Catholic Church in Singapore and the umbrella body for 24 Catholic charities and organisations whose works have touched the lives of many, regardless of race or religion. We are also a member of Caritas Internationalis, a global confederation of over 160 humanitarian organisations.

The name Caritas means charity in Latin and reminds us to live out our faith through social works.

Administrative Assistant

We are looking for a passionate, highly organized and motivated Administrative Assistant to join us at Caritas Agape Village in Toa Payoh.

You will play a vital role in ensuring the smooth administrative operation of our organization. Your key responsibilities will include:

Meeting Support:

• Taking accurate minutes during board and committee meetings.

• Managing RSVPs for meetings and events.

Facilities Booking Management:

• Handling facilities booking and responding to inquiries.

• Coordinating with internal and external stakeholders to ensure seamless use of our facilities.

Event Management:

• Plan, coordinate, and execute events from concept to completion, ensuring seamless delivery including logistics, budgets, timelines, and vendor negotiations, ensuring all details are meticulously handled.

• Oversee event communication, promotion, and staff management, ensuring successful execution and post-event evaluation.

Administrative Support:

• Providing overall administrative support including attending to walk-in inquiries

• Assisting with various administrative tasks as needed to support the organization initiatives, projects and events.

• Compile and consolidate monthly data for management reporting.
  

  Requirements:

  • GCE A level or its equivalent

  • Minimum of 5 years of experience in an administrative role

  • Strong organizational and time management skills.

  • Excellent written and verbal communication skills.

  • Ability to interact effectively with stakeholders at all levels, whether senior executives or working-level staff

  • Ability to take detailed and accurate minutes of meetings.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

  • Prior experience in an administrative role is preferred.