Admin Assistant/Officer

Key Responsibilities

• Handle daily site administration and general affairs activities to facilitate smooth site operations.
• Maintain site documentation, contracts, licenses, records, and other administrative documents.
• Manage employee accommodation, including allocation, maintenance, inspections, landlord coordination, and related records.
• Coordinate and monitor cleaning and housekeeping services to ensure required hygiene and cleanliness standards.
• Liaise with landlords, vendors, contractors, and service providers on facilities, accommodation, cleaning, and transportation matters.
• Monitor vendor performance, service quality, contracts, and invoices, and follow up on service issues.
• Conduct regular site and accommodation inspections and coordinate corrective actions.
• Monitor administrative and facilities-related expenses and identify opportunities for cost savings.
• Support internal audits, compliance requirements, site inspections, and other general affairs activities.
• Perform other administrative and facilities-related duties assigned by supervisor.

Requirements

• Diploma in Business Administration, Facilities Management, Operations, or a related discipline.
• 3–5 years of relevant experience in administration, general affairs, facilities, or site operations, preferably in a manufacturing environment.
• Experience in vendor management, contract coordination, accommodation, cleaning, or facilities services.
• Good organizational, communication, and problem-solving skills.
• Able to work independently, manage multiple priorities, and take ownership of assigned tasks.
• Proficient in Microsoft Office.
• Hands-on, proactive, and service-oriented.
• Willing to work on-site in Tampines, Singapore.