Executive, Operations (Exhibitions & Events)

A Day in the Life:

• Prepare the BOQ (Breakdown of Quantity) by listing all required materials, fittings and fixtures

• Source and obtain quotations for the procurement of required materials

• Negotiate the best terms and conditions and proceed with the procurement of materials / fittings from suppliers

• Apply for necessary licenses, passes, and permits

• Conduct site recce when necessary

• Support site and field operations

• Submit concepts and costing to clients for approval

• Liaise with relevant parties to ensure electrical / water plans and internet connection (on request) are arranged

• Liaise with clients for artwork and coordinate with supplier for printing

• Coordinate with the sales team and suppliers on work specifications and clients’ requirements

• Monitor and ensure that suppliers and sub-contractors adhere to project schedules

• Conduct quality checks on suppliers’ fabrication work to ensure compliance with requirements

• Conduct on-site servicing to address clients’ feedback

• Conduct on-site supervision of suppliers and move-in arrangements

• Prepare additional costing for the sales team to bill clients for Variation Order (VO)

• Raise Purchase Order and close projects after event

• Coordinate with suppliers to clear items after event

• Oversee and ensure proper teardown after events

• Assist the department in any other matters when necessary

Who We are Looking For:

• Diploma or Degree in Events Management, Construction Management, or a related field

• 2–3 years of relevant on-site operational experience

• Experience in M&E works will be an added advantage

• Knowledge of furniture, materials, and finishes will be an added advantage

• Proficient in Microsoft Word, Excel, and Project

• Independent, self-motivated, and proactive

• Able to multitask and work within tight schedules

• Possesses technical knowledge in conceptual design drawings and floor plans