Event Management Executive (Hospitality |MICE)

Job Responsibilities

• Serve as the primary point of contact for clients after event confirmation and throughout the event delivery phase.
• Manage ongoing client communication via email, phone calls and in-person meetings.
• Confirm and finalise all event requirements based on signed proposals and agreements.
• Conduct pre-event briefings and alignment sessions with clients.
• Provide timely updates to clients on event progress, logistics and operational arrangements.
• Handle client queries, changes and last-minute requests in a professional and solution-oriented manner.
• Translate confirmed event requirements into detailed operational plans and event orders.
• Coordinate closely with internal departments (operations, F&B, technical, housekeeping, security, etc.) to ensure smooth execution.
• Prepare and distribute detailed event briefs, setup plans and run sheets.
• Liaise with external vendors, AV partners, decorators, caterers and service providers.
• Oversee venue setup, event execution and teardown processes.
• Support rehearsals, walkthroughs and pre-event site inspections.
• Assist in creating and coordinating basic marketing materials (Event invitations, EDM, Social media content etc..)
• Coordinate with internal and external partners on marketing and promotional initiatives.
• Support the promotion of upcoming events, programmes and partnership activities.
• Assist in maintaining event photo libraries, testimonials and event showcases.
• Administrative support

Job Responsibilities

• Experience in hospitality, MICE, event management or client servicing roles.
• Strong understanding of event operations and on-site execution processes.
• Familiarity with venue management and vendor coordination.
• Strong client servicing and relationship management skills
• Excellent communication and interpersonal abilities.
• Strong organisational and coordination skills.
• Ability to manage multiple events and stakeholders simultaneously.

To apply, please visit to www.gmprecruit.com and search for Job Reference: QWWY8636

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.