Accounts Executive (Construction)

· Responsible for full set of accounts.

· Ensure accuracy and timely closure of accounts.

· Formulate and review existing accounting processes throughout the Company to ensure

accounting and financial reports accurately reflect the conditions of the business.

· Perform variance financial analysis on the financial performances of the Company.

· Prepare estimated monthly cash flow of the company.

· Finalize yearly financial report and submit to Director for approval for audit purpose.

· Follow-up on outstanding balance sheet items.

· Liaise with external auditor and tax agent.

· Liaise with bankers in relation to credit facilities, banking matters etc.

· Regular checking for daily auto backup status of accounting system.

Project No. & Sales Order

· Issue Project Number & maintain Budget Control for customer’s LOA / Contract /

Purchase Orders (PO) received and accepted by director.

· Get approval for increase additional budget cost.

· Create and maintenance customer details in system.

· Update customer’s LOA / Contract / PO into Sales Order (SO).

· Review SO Outstanding Report and verify with project outstanding work.

Billing to Customer

· When required, issue Delivery Order (DO) and ensure DO copy signed by customer.

· Issue and sending Invoice / Credit Note.

· Ensure monthly billing for progressive claim and rental.

· Sending Statements and liaise with customers on payment schedule.

· Prepare Debtor Aging Report with customers’ payment schedule.

Accounting

· Update system of all receipts including customer’s payment.

· Make data entries for Suppliers’ invoice after verify quantity and unit rate.

· Verify total monthly Purchase Invoice in system with suppliers’ statement.

· Inspect every expense before proceeding for payment preparation.

· Submit checked Creditor Aging Report to Director for payment approval.

· Prepare payment voucher for approved expenses.

· Maintain supplier bank detail in Autocount system.

· Generate Fast/Giro bulk payment file from system and upload into internet banking

for directors’ approval.

· Update monthly auto debit transactions into system as per bank statement.

· Maintain journal entries, reconciliation for bank statement.

· Prepare WIP report and submit to Director for reviewing.

· Quarterly checking sales & purchase GST report and ensure GST captured correctly in system

according to IRAS regulations before do online submission.

· Furnish all documents require by external auditor during annual audits.

· Filing all record and supporting documents according to Income Tax Act and GST Act

requirement.

· Knowledge of Autocount Software would be an advantage

· Any other adhoc duties if assigned