Head of Board Secretariat Department

Reporting to the CFO, the successful candidate will:

• Develop and implement Board Secretariat strategies, policies, procedures, departmental goals, and annual work plans aligned with organisational objectives.
• Manage and monitor Board and departmental budgets, ensuring effective utilisation and compliance with company policies.
• Lead all Board governance matters, including Board appointments, changes in directorships, shareholder reporting, and regulatory filings.
• Coordinate and support regulatory disclosure matters in collaboration with the Company Secretary and relevant stakeholders.
• Plan and manage Board and Board Committee meetings, including meeting schedules, agendas, minutes and documentation.
• Provide Chinese-English translation and interpretation support for Board meetings and corporate communications.
• Administer Board Circular Papers, including coordinating approvals, responses, translations, and action tracking.
• Act as the key liaison between Directors, Board Committees, Management, and relevant departments on Board-related matters.
• Support internal and external audits relating to Board governance and administration.
• Coordinate Board-related events and engagements, including Annual General Meetings, corporate events, and official functions involving Directors and senior executives.
• Manage reporting requirements from the majority shareholder and ensure timely completion of submissions, surveys, notifications, and information requests.
• Monitor and communicate changes in strategies, structures, and regulatory requirements the from majority stakeholder that may impact the Company.
• Collaborate with Legal, Compliance, Risk, Investor Relations, and other functions to facilitate governance and compliance reporting.
• Support the CEO, Chairman, and senior management in the timely and accurate translation, preparation, distribution, and filing of important reports and communications.
• Support the Company Secretary in reviewing corporate announcements, interim reports, annual reports, and other regulatory disclosures.
• Lead, coach, and develop the Board Secretariat team, setting clear goals that align with organisation objectives, performance measures, and development plans.
• Lead or participate in strategic initiatives, special projects, and other ad hoc assignments as directed by senior management.

Requirements:

• Degree in Business Administration, Corporate Governance, Law, Finance, or a related discipline.
• Significant experience in Board Secretariat, Company Secretarial, Corporate Governance, or a related leadership role.
• Strong knowledge of corporate governance practices and regulatory requirements.
• Excellent stakeholder management, communication, and organizational skills.
• Strong command of both English and Chinese, including written translation and verbal interpretation.
• Proven leadership experience with the ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and ability to handle confidential matters.
• Align with and demonstrate BOC Aviation Core Values, which are Integrity; Teamwork; Accountability; Agility; and Ambition.