Church Admin & Accounts Executive / Assistant Executive

Administrative Duties

• Oversee daily administrative operations of the church office, including receiving visitors, answering phone calls, and managing mail.
• Draft, edit, compile, and distribute the weekly church bulletin and mass community communications, incoordination with the pastoral and worship teams.
• Maintain the church membershipdatabase to ensure records are up to date.
• Manage office inventory, order supplies, and oversee church office equipment.
• Monitor the upkeep of the church office and premises, including managing service agreements with vendors.

Accounting Duties

• Maintain accurate financial records using accounting software.
• Record weekly offerings, tithes, donations, and special project funds.
• Process vendor invoices, ministry expense claims, and staff reimbursements, ensuring proper authorization before timely payment.
• Perform monthly bank reconciliations and prepare monthly financial statements.
• Monitor and track the church budgets to ensure expenses are within approved limits, including collation and compilation of annual budget reports.
• Provide timely financial reports to the Church Manager and Board, detailing income, expenditure, and financial forecasts. This includes flagging any financial concerns, e.g. cashflow, liquidity, or non-compliance to budget limits.

Coordination and Support

• Coordinate with the pastoralteam and worship teams for Sunday services, ensuring seamless communication andlogistics.
• Provide administrative supportto various church functions and events as needed.
• Oversee facilities bookings ofchurch premises for ministry use and church weddings.