Reception & Facilities Coordinator

Reception & Facilities Coordinator, 12 month engagement (renewable)

About the Role:

If you love creating meaningful experiences, keeping things running smoothly, and being the go-to person everyone trusts — this role is for you. We’re looking for someone who brings energy, organisation, and a people-first mindset to help shape a workplace that employees love coming to every day.

Key Responsibilities:

• Oversee daily workplace operations to maintain a clean, safe and welcoming environment.
• Coordinate facilities maintenance/repairs with service providers and update stakeholders.
• Manage mailroom operations including handling, distribution and tracking of packages.
• Act as the main point of contact for employee workplace enquiries and feedback.
• Support employee engagement activities and assist drivers/passengers with app-related concerns.
• Manage office resources — supplies, inventory, locker allocation and meeting room setups.
• Provide regular workplace reports and act as a communication bridge between employees and management.

What We’re Looking For

• Strong communication skills (written & verbal) with a natural ability to engage and support others
• Problem-solver who can think on their feet and make quick, effective decisions
• Organised, detail-oriented and able to juggle multiple tasks seamlessly
• Positive interpersonal skills with a passion for creating an inclusive and supportive workplace
• Comfortable using tools like Zoom, Slack and Google Workspace

Nice-to-Haves:

• Diploma or Degree in Facilities Management, Business Administration, HR or related fields
• Certifications in facilities management or workplace safety are an advantage
• Prior experience in facilities, office admin, customer service, flight attendant or employee engagement roles

Why Join Us:

You’ll be at the heart of the workplace — supporting people, solving challenges, and elevating the employee experience. If you enjoy variety, love interacting with people, and thrive in a dynamic environment, you’ll feel right at home.

We regret to inform that only shortlisted candidates will be notified.

EA Reg No: R25145980, Bibi Fatima

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544