Receptionist / Admin Assistant

We are seeking a warm, dependable and service-oriented Receptionist & Administrative Assistant to support the daily operations of a corporate office.

As the first point of contact for visitors and callers, you will play an important role in creating a professional and welcoming office environment. In addition to managing reception, you will provide general administrative and coordination support to ensure the workplace remains organised and runs smoothly.

This opportunity is suited to someone with a positive and cheerful attitude who takes pride in supporting others and is looking to build a stable, long-term career with a growing organisation that values committed employees.

Key Responsibilities:

• Welcome visitors, clients and service providers in a warm and professional manner.
• Manage visitor registration, access arrangements and communication with relevant employees.
• Handle incoming telephone calls and general enquiries, directing them to the appropriate departments.
• Maintain a clean, organised and presentable reception area.
• Coordinate meeting-room bookings and ensure rooms are prepared for scheduled meetings.
• Manage incoming and outgoing mail, documents, parcels and courier arrangements.
• Provide day-to-day administrative support to employees and departments across the office.
• Monitor office, stationery and pantry supplies, arranging replenishment when required.
• Coordinate with building management, maintenance contractors and external vendors on office-related matters.
• Report and follow up on facilities issues, repairs, cleaning requirements and other workplace needs.
• Maintain administrative records, visitor logs, contact lists and filing systems.
• Assist with document preparation, data entry, photocopying, scanning and filing.
• Support the processing and tracking of vendor invoices, purchase requests and administrative expenses.
• Coordinate meeting logistics, refreshments and other arrangements for internal or external sessions.
• Assist with employee onboarding and offboarding administration, including access cards, workstations and welcome arrangements.
• Support company activities, employee-engagement events and other office initiatives.
• Provide general administrative assistance to management and undertake other reasonable duties when required.
• Handle company, employee and visitor information with appropriate confidentiality and discretion.

Requirements:

• GCE O-Level, Nitec, Diploma or an equivalent qualification.
• At least one to two years of experience in reception, office administration, customer service or a related support role.
• Previous experience supporting a corporate office environment would be advantageous.
• Comfortable using Microsoft Office applications, particularly Outlook, Word and Excel.
• Good verbal and written communication skills.
• Organised and attentive to detail, with the ability to manage several tasks and priorities.
• Positive, cheerful and approachable, with a genuine interest in helping others.
• Professional and composed when interacting with employees, visitors and external parties.
• Dependable, punctual and responsible, with a strong sense of ownership.
• Proactive and resourceful in identifying and resolving day-to-day office matters.
• A collaborative team player who is also able to work independently.
• Interested in building a stable and long-term career with the organisation.

How to Apply:

Interested applicants may submit their updated resume in MS Word format to: Shahul Hameed Bin Abdullah (EA Reg. No. R1657531)

For a confidential discussion, please contact: 📞 6590 9947 / 9697 9685

Please note:

• Only shortlisted candidates will be notified.
• All applications will be handled with strict confidentiality.

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