Administrative Assistants (Administration & Office Support)

Job Summary

Provide general administrative and clerical support for daily office operations, including preparing and processing service reports.

Responsibilities

• Maintain and update company records, databases, filing systems, and administrative documents to ensure accurate and accessible information
• Prepare reports, quotations, and other documents to support operational and customer service needs
• Liaise with internal departments, technicians, customers, and vendors to coordinate and ensure smooth daily operations
• Assist with procurement activities, track inventory levels, and manage office supplies to maintain operational readiness
• Perform data entry tasks accurately to keep records complete and up to date
• Follow up on outstanding documents and administrative matters to support timely completion of tasks
• Execute additional administrative duties assigned by management to support office functions

Preferred competencies and qualifications

• At least 1–2 years of relevant administrative experience
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
• Knowledge or experience in the air-conditioning industry or service operations
• Proficiency in English and Chinese to communicate effectively with English- and Chinese-speaking customers, technicians, and vendors