Human Resource Administration Executive

Job Summary

We are looking for a detail-oriented and organised Human Resource AdministrationExecutive to support the day-to-day HR operations of the company. The role will be responsible for maintaining employee records, supporting payroll and leave administration, coordinating recruitment activities, assisting with on boarding and offboarding, and ensuring HR processes comply with applicable Singapore employment requirements.

KeyResponsibilities

· Maintain accurate and up-to-date employee personal and employment records.

· Prepare HR letters, employment contracts, confirmation letters, and other HR documentation.

· Manage employee onboarding, including documentation, orientation, and coordination with relevant departments.

· Coordinate employee offboarding, including clearance procedures and exit documentation.

· Administer employee leave, attendance, medical claims, and other HR-related records.

· Assist with monthly payroll preparation and provide relevant information to payroll providers or finance teams.

· Support statutory HR administration, including CPF-related processes and other applicable employment requirements.

· Assist with recruitment activities such as scheduling interviews, preparing offers, and maintaining candidate records.

· Maintain HR databases and personnel files while ensuring confidentiality of employee information.

· Assist with employee benefits and insurance administration.

· Respond to employees' routine HR enquiries and provide information on company policies and procedures.

· Prepare HR reports, headcount summaries, and other management reports when required.

· Assist the HR team with performance appraisal, training, employee engagement, and other HR initiatives.

· Ensure HR policies and administrative practices areconsistently followed.

· Perform other HR and administrative duties as assigned.

Requirements

· Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

· Minimum 3 years of relevant HR administration experience preferred.

· Familiarity with Singapore employment practices and HR administration.

· Good knowledge of Microsoft Office, particularly Excel and Word.

· Experience with HR or payroll systems.

· Strong attention to detail and good organisational skills.

· Good written and verbal communication skills.

· Able to handle confidential information with discretion.

· Ability to work independently as well as part of a team.

· Strong time-management and coordination skills.