Company Secretary (Contract)

Company Secretary (Contract)

Location: Singapore
Contract Type: 12 months contract (Extendable & Convertible)

Key Responsibilities

• Organise and manage Board, Committee and line-of-business meetings
• Take ownership of the corporate and business governance arrangements for subsidiary and other entity boards
• Oversee the discharge of regulatory obligations for Branches
• Oversee the administration of Powers of Attorney for HSBC companies, subsidiaries and branches
• Provide advice, guidance and support on the execution of corporate transactions for HSBC companies and subsidiaries
• Provide advice, guidance and support to the Company Secretary and Boards of Subsidiaries
• Manage a wide range of relationships, at the highest levels, with key internal and external stakeholders
• Support the Company Secretary with governance and appointment of Board Directors for HSBC subsidiaries
• Contribute to the development of staff in the Governance function
• Interpret and execute legislation and regulations within [Region/HGHQ/Country]
• Understand and fulfil all statutory obligations for HSBC companies, subsidiaries and branches
• Manage corporate records and filings for HSBC companies, subsidiaries and branches
• Manage company listings for HSBC Holdings and other listed subsidiaries within the Group
• Manage change within local team to continuously improve the efficiency and effectiveness of the service

Job Requirements

• Comprehensive understanding and experience of company secretarial, governance and regulatory environment pertaining to large complex financial services organisation. Knowledge of and understanding of individual accountability regimes.
• Has taken on leadership responsibilities, supporting team objectives, contributing to strategy development, and helping to deliver consistent results through collaboration with others.
• Able to demonstrate a consistent track-record of achieving results through others in complex and dynamic organisational environments.
• Has experience of contributing to cultural change and/or significant change efforts.
• Communicates ideas and messages clearly, uses language and examples that suit different audiences. Helps to keep conversations focused and productive to promote understanding.
• Excellent written communication skills and ability to absorb complex information and simplify.
• Demonstrates self-awareness and empathy, managing emotions effectively and responding to others with sensitivity and understanding to build strong, trusted relationships.
• Acts with an ‘enterprise-first’ mindset, supporting alignment to enterprise goals and encouraging collaboration across teams and functions. Demonstrates effective negotiation skills, building trust and confidence with stakeholders.
• Demonstrates a strong desire to learn and explore, open to feedback and new ideas, and encourages a continuous improvement mindset in others.
• Quickly absorbs new information, adapts in real-time, and continuously evolves their own approach to need the needs of a fast-changing environment.