Admin Executive - Orders Processing (Marine)

Responsibilities:

• Oversee end-to-end management of Maintenance Orders (MOs) within the SAP S/4HANA Production Planning (PP) module and SILS
• Execute timely opening, closing, and documentation of Maintenance Orders to meet operational deadlines
• Process vendor/service provider quotations through digital scanning and distribution to authorized approvers
• Maintain a centralized, up-to-date repository of Maintenance Orders to ensure 100% data accuracy and audit readiness
• Coordinate cross-functional dispatch of Maintenance Orders & Purchase Orders to field teams and Ship Repairs Managers
• Conduct rigorous quality checks on system data entries to uphold data integrity standards (e.g., master data, MO statuses, resource allocations)
• Able to support all operations administration requirement and any other ad-hoc administrative duties when assigned

Requirements:

• NTC or Diploma in any field
• Meticulous in planning and data admin
• Experience in using SAP Production Planning is advantageous
• Proficient in MS Excel
• Effective communicator with both internal and external stakeholders, in both verbal and email correspondence
• Able to handle ambiguities and uncertainties with operations and clients
• Able to work independently and find out information from various parties
• Willing to work in Changi
• Only Singapore Citizens will be considered for this role

Other Information:

• Location: Changi Naval Base
• Transport provided at or nearby: Jalan Bahar, Pioneer MRT, Boon Lay MRT, Lakeside MRT, Jurong West & East, Jalan Bukit Merah, Choa Chu Kang MRT, Bukit Panjang Plaza, Woodlands, Sembawang MRT, Yishun MRT, Bishan MRT, Ang Mo Kio MRT, Hougang Ave 8, Sengkang Square, Punggol Central, Pasir Ris MRT, Tampines MRT, Tanah Merah MRT
• 5 days work week
• Working Hours: 7.45am-5pm