Project Admin Accounts

Position: Project Admin & Accounts

Job Description

• Provide administrative and accounts support for ongoing construction and renovation projects.
• Monitor project progress and follow up closely with project teams, site supervisors, subcontractors and suppliers.
• Visit project sites regularly to verify actual work progress and report updates to management.
• Assist with preparation and follow-up of progress claims, invoices, payment applications and supporting documents.
• Check and process supplier/subcontractor invoices, quotations, purchase orders and delivery orders.
• Maintain accurate project records, including contracts, claims, invoices, payment status and project documentation.
• Track outstanding payments and follow up with clients, suppliers and subcontractors when required.
• Assist the Project Manager with project coordination, documentation and general administrative matters.
• Coordinate manpower, material deliveries and site requirements when necessary.
• Prepare basic project reports and updates using Microsoft Excel and Word.
• Liaise with internal teams, clients, suppliers and subcontractors to ensure smooth project operations.
• Work on Saturdays when required, depending on site schedules and manpower deployment.
• Perform other project administration and accounts duties as assigned.

Job Requirements

• Minimum 2 years of relevant experience in construction, renovation, project administration or accounts.
• Experience in construction project administration and basic accounting is preferred.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Familiar with invoices, payment records, quotations, DOs, POs and basic accounting procedures.
• Good communication and coordination skills.
• Able to work independently, multi-task and meet deadlines.
• Willing to travel to project sites and work in a site environment when required.
• Must be flexible to work on Saturdays based on site requirements and manpower deployment.
• Candidates who are proactive, responsible and willing to take initiative are preferred.
• Knowledge of construction/renovation processes will be an advantage.
• Visit project sites regularly to verify actual work progress and report updates to management.
• Work on Saturdays when required, depending on site schedules and manpower deployment.