Secretary Executive - MNC - Commodity Trade / VC

Job Responsibilities

• Provide comprehensive secretarial support to senior management, including complex calendar management, meeting coordination, expense claims, document drafting, filings, and business reservations.

• Manage document processing, procurement activities, and perform payment verification and authentication (e.g., invoices, approval requests) in compliance with internal policies.

• Prepare and draft meeting minutes and reports including weekly and quarterly submissions to HQ.

• Oversee housing arrangements for Management Team secondees, including agent liaison, lease negotiations, rental processing, maintenance coordination, and preparation of related reports

• Manage and coordinate HQ delegations, business visits, MOU signings, and stakeholder engagements, ensuring smooth execution of travel logistics, quotations, and internal compliance processes.

• Oversee the company’s travel desk functions, including end-to-end business travel arrangements (flights, hotels, visas, transport), vendor management, travel reporting, and corporate travel agency tender processes.

• Plan and organize company events (e.g., CSR initiatives, business functions, sustainability reporting activities), ensuring effective end-to-end coordination and execution.

• Provide general office administration and operational support, including driver management, meeting logistics, office supplies, and ad hoc projects, while serving as backup secretary when required.
  

Job Requirements

• Degree in any discipline

• At least 3 years of relevant experience in secretarial or executive support role.

• Proactive, meticulous, and highly organized with a collaborative and adaptable mindset.

• Proficiency in Concur and SAP systems, including good understanding about CAPEX are advantageous.
  

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to [email protected]

We regret only shortlisted candidates will be notified.

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