Senior Accounts Payable Specialist

We are looking for a high-performing Senior Accounts Payable to join our growing finance team in a dynamic e-commerce / cross-border business environment. This is more than a traditional AP role, you will play a key partin strengthening payment operations, improving expense controls, supporting system upgrades, and partnering with teams across the U.S. and China.

If you enjoy ownership, process improvement, and working in a fast-paced international business, this role offers strong visibility and long-term growth potential.

What You’ll Do

Accounts Payable & Payment Operations

• Manage full-cycle AP process including invoice review, coding, approval follow-up, and payment execution.
• Process vendor payments through ACH, wire, checks, and corporate card channels.
• Ensure timely and accurate payments to domestic and international vendors.
• Maintain vendor master records, banking details, and payment documentation.
• Resolve invoice discrepancies, payment issues, and vendor inquiries professionally.

Expense Control & Policy Compliance

• Review expense requests, and payment applications for policy compliance.
• Ensure proper approval workflows are followed based on company authorization matrix.
• Support implementation and administration of expense management systems
• Recommend stronger controls, smarter workflows, and more efficient approval processes.

Month-End Close & Accounting Support

• Prepare AP accruals and reconcile AP subledger to GL.
• Support monthly closing deadlines with accurate reporting and reconciliations.
• Assist with prepaid expenses, vendor deposits, and balance sheet reconciliations.
• Support external audit requests and documentation preparation.

Cross-Functional & Global Collaboration

• Partner closely with Operations, Marketing, and overseas teams.
• Coordinate with global stakeholders on vendor payments, expense policies, and system alignment.

Projects & Growth Opportunities

• Participate in finance system upgrades, ERP optimization, and automation projects.
• Help build scalable AP and expense processes for a fast-growing business.
• Opportunity to mentor junior staff and grow into team leader responsibilities.
• Take on additional duties and projects to support the team and business objectives.

Who You Are

• Bachelor’s degree in Accounting, Finance, or related field.
• 2+ years of AP /accounting experience.
• Strong understanding of AP processes, internal controls, and month-end close.
• ERP experience such as NetSuite, SAP, or similar.
• Advanced Excel skills.
• Strong ownership mindset with attention to detail.
• Comfortable working in a fast-paced, changing environment.
• Experience in e-commerce, consumer products, retail, or cross-border business.
• Experience with high-volume transactions and international payments.
• Experience with process improvement / automation projects.
• Fluency in spoken Mandarin to liaise with Chinese counterparts
• This role reports to the Accounting Manager based in the U.S. and may require occasional adjustment to working hours to accommodate time zone differences.

The successful candidate may have the opportunity to attend onboarding training in Shenzhen for approximately two weeks.