Facilities & Administration Executive (Manufacturing Industry)

We are seeking a Facilities & Administration Executive to provide day-to-day administrative and coordination support for the Facilities function. In this role, you will support documentation, purchasing, vendors, PPE, maintenance and WSH/ISO activities.

Responsibilities:

• Manage day-to-day Facilities administration, including records, trackers, reports, documentation and filing.
• Coordinate quotations, purchase requisitions/orders, invoices and office/PPE supplies.
• Liaise with vendors and contractors on quotations, service schedules, maintenance works and outstanding matters.
• Maintain records of facilities assets, contracts, licences, inspection certificates, warranties and service schedules.
• Manage PPE, uniforms, safety shoes, life vests and safety equipment records, issuance and servicing schedules.
• Support WSH and ISO administration, including meetings, documentation, audit records and follow-up actions.
• Prepare monthly reports covering facilities issues, maintenance, contracts, expenditure, PPE and outstanding actions.
• Support workplace inspections and coordinate maintenance, repairs and minor facilities works.
• Coordinate facilities services including air-conditioning, cleaning, pest control, fire safety, electrical and access-control systems.
• Support fire drills, emergency preparedness and other facilities-related activities.
• Escalate technical, safety or urgent facilities issues to the Building & Facilities Lead.
• Provide administrative support to the Building & Facilities Lead and other related departments as required.

Requirements:

• Minimum GCE O-Level with relevant experience, or NITEC/Higher NITEC/Diploma in Business Administration, Facilities Management, Building Services, Safety or a related discipline.
• At least 3 years of relevant experience in facilities administration, operations administration or a similar coordination role.
• Experience in an industrial, engineering, manufacturing, warehouse or technical environment is advantageous.
• Strong administrative, organisational and follow-up skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Familiarity with ERP systems / NetSuite is an advantage.
• Basic knowledge of facilities management, WSH, Fire Safety or ISO will be advantageous.
• Good communication skills and confidence dealing with vendors, contractors and internal stakeholders.
• Detail-oriented, proactive and able to manage multiple deadlines independently

Interested applicants are invited to apply or send their CVs to [email protected]

EA Personnel: Brian Tan

EA Reg: R1434728

EA License: 25C3064