Site Coordinator

Job Description

A Site Coordinator works closely with site supervisors, project managers, and contractors to support the smooth execution of on-site activities. The Site Coordinator handles administrative and coordination tasks such as site documentation, information and drawing distribution, progress report collation, and communication between site and office teams. As such, the role requires strong communication and coordination skills, the ability to build and maintain good working relationships on-site, and experience in managing schedules and meeting tight deadlines in a site-based environment.

Key Responsibilities:

• Operations Management: Oversee and coordinate day-to-day site operations, including scheduling, resource allocation, and basic site maintenance to ensure smooth operations.
• Staff Coordination: Act as the main point of contact between site staff and management; monitor attendance and schedules, and ensure tasks are assigned and carried out as planned.
• Client and Vendor Relations: Liaise with clients and vendors, address site-related concerns, coordinate service providers, and ensure agreed deliverables are met.
• Event Planning & Execution: Support the planning and on-site execution of events, programs, or special projects, ensuring all logistical and operational requirements are properly arranged.
• Compliance: Ensure the site adheres to safety regulations, company policies, and local regulations, and handle audits as needed.
• Inventory & Supplies Management: Monitor and manage the inventory of supplies, equipment, and resources at the site, ensuring everything is adequately stocked.
• Reporting: Prepare and submit regular reports on-site activities, performance metrics, and any operational challenges to management.

Requirements:

• Bachelor’s degree in [related field] or equivalent experience.
• Proven experience in site coordination, project management, or a similar role.
• Strong organizational, time management, and communication skills.
• Ability to multitask and handle high-pressure environments effectively.
• Proficiency in Microsoft Office Suite and other project management tools.
• Ability to work flexible hours, including evenings and weekends if necessary.