HR & Admin Executive (with Accounts Support)

1. Human Resource & Foreign Worker Administration

• Provide support in recruitment activities, including coordination and onboarding

• Maintain accurate employee records, contracts, and HR documentation

• Support payroll, leave administration, and attendance tracking

• Administer foreign worker matters, including work permit applications, renewals, cancellations, quota and levy monitoring

• Liaise with the Ministry of Manpower (MOM) and ensure compliance with all applicable employment and foreign worker regulations

2. Administrative Duties

• Support daily administrative operations and office coordination

• Maintain proper filing systems, records, and documentation

• Assist with procurement, vendor coordination, and general office matters

• Prepare reports, correspondence, and internal documentation

• Coordinate with outlets and stakeholders to ensure operational alignment

3. Accounts & Inventory Support

• Perform basic bookkeeping duties, including data entry for invoices and expenses

• Support accounts payable and receivable functions

• Prepare and organise financial documents for reporting and audit purposes

• Assist in monitoring stock levels and maintaining inventory records

• Support stock ordering, reconciliation, and periodic stock takes

• Flag discrepancies and assist in inventory tracking and reporting

• Liaise with external accountants, suppliers, and relevant parties as required

Work Schedule

• Monday to Friday: 9:00 AM – 6:00 PM

• Saturday: Half-day (e.g. 9:00 AM – 1:00 PM)

Requirements

• Preferably with Diploma/Degree in HR, Business Administration, Accounting, or related field

• Experience handling work permits and MOM submissions,

• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.)

• Familiar with accounting software (e.g. QuickBooks) and HR software (e.g. InfoTech)

• We welcome candidates with no prior experience, the selected candidate will be provided with training & support

• Disciplined, Meticulous, Self-motivated, and looking for growth opportunities