Administrative Executive

About Craft Union Pte Ltd

At Craft Union Pte Ltd, we specialize in the B2B supply and distribution of high-quality provision goods to commercial clients across Singapore. As our business continues to grow, we are looking for an organized, detail-oriented Administrative Executive to keep our back-office operations running smoothly and efficiently.

Key Responsibilities

• Invoicing & Billing Support:

  • Generate and issue customer invoices, delivery orders (DOs), credit notes, and purchase orders accurately and promptly.

  • Verify billing details against sales orders and delivery records before dispatching.

  • Assist the finance team with basic accounts receivable (AR) follow-ups and payment matching.

• Document Management & Filing:

  • Maintain systematic physical and digital filing systems for company contracts, invoices, supplier records, and operational documents.

  • Ensure full document compliance and audit readiness.

• General Office Administration:

  • Handle daily administrative tasks, incoming calls, emails, and general customer/supplier inquiries.

  • Manage office supplies inventory, pantry stock, and general facility maintenance requests.

  • Assist in processing expense claims, data entry, and incoming/outgoing mail or courier services.

• Cross-Departmental Support:

  • Work closely with the Sales, Logistics, and Procurement teams to resolve order discrepancies or administrative delays.

  • Provide ad-hoc administrative support for management meetings or special company projects as needed.

Requirements

• Skills:

  • Proficient in Microsoft Office (Word, Excel) and basic accounting/ERP software.

  • Strong organization and time-management abilities with an eye for accuracy.

• Attributes:

  • Reliable, proactive, and able to work independently as well as part of a team.

  • Good written and verbal communication skills.

What We Offer

• Competitive base salary with performance bonuses.

• Medical and health benefits.

• Stable, supportive office environment with structured working hours.

• Clear opportunities for career growth within the company.