Admin Assistant

Job Duties:

• Issue admin paperwork such as Delivery Orders, Invoices, Credit Notes, Statement of Accounts, Payment Vouchers and other relevant documents
• Assist to handle enquiries via phone call, email and WhatsApp
• Submission of worker and vehicle list / licenses to venue owners / clients
• Update and maintain Accounts Receivable and Account Payables
• Prepare monthly payment to suppliers
• Prepare weekly and monthly reports for the management
• Maintain and update jobs / appointments in the calendar
• Assist with vehicle-related issues such as insurance, arrange servicing appointments etc.
• Arrange / coordinate / make booking with supplier on ad-hoc transport and logistics bookings for events
• Basic stock take & update
• Basic HR duties: petty cash, calculation of workers OT and payroll

Requirements:

• Salary commensurate with experience
• Added advantage for those with experience in handling foreign workers
• Proficient with MS Office
• Possess good organisational skills, ability to prioritise and demonstrate attention to details
• 5-day week + Alternate Saturdays (half day)
• Able to correspond with Chinese speaking associates and employees
• At least 2 years of working experience in related field