Executive, Admin & Finance (Office for Research) [NIE]

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Executive, Admin & Finance with the Office for Research (OfR). This role is responsible for supporting day-to-day administrative, financial and procurement operations, ensuring timely processing, accuracy and compliance with organizational policies and funding requirements. This is a contract post till 31 Mar 2028.

Responsibilities:

• Process claims and invoice submissions received from Project Teams, Office for Research and Research Centres in a timely and accurate manner.

• Handle manual and system-based claims, including transport, general, transcriber claims and visiting consultant claims.

• Verify supporting documents, funding availability, and compliance with established financial policies and guidelines.

• Process agency invoices for Part-time Research Staff and liaise with relevant stakeholders on any discrepancies or clarifications.

• Check, review, and process manual and system-based Purchase Requests (PRs) in accordance with procurement procedures.

• Review and verify Invitation to ITQ documents to ensure completeness, accuracy, and compliance with institutional and audit requirements.

• Coordinate with project teams, vendors, and procurement units to resolve procurement-related queries.

• Provide general administrative support to the Office for Research and project teams (during events) to ensure smooth day-to-day operations.

• Perform Goods Receipt (GR) for project purchases in a timely manner to facilitate payment processing and ensure compliance with procurement and financial procedures.

• Support centralized inventory management by tracking assets, ensuring accuracy and consistency of records, and maintaining well-organized, accessible storage areas.

• Assist with asset-related activities such as asset loaning and returns, proper labelling of devices, and conducting physical verification and stocktaking exercises.

• Support handling asset losses and disposals, and preparing reports for assessment and endorsement.

• Assist in other ad-hoc administrative and financial tasks as assigned.
  

Requirements

• A Polytechnic Diploma in Finance, Business Administration or a related field.

• At least 2-3 years of relevant working experience.

• Responsible, systematic, and able to work independently with minimal supervision.

• Strong attention to detail and accuracy in handling financial documents.

• Proficient in Microsoft Office, especially Excel and Word.
  

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.