Project Assistant (CEO Office)

Responsibilities

Facility related project:

· Raise Purchase Requisitions (PRs) and follow upon procurement matters.

· Coordinate with Finance on progressive claims and payment submissions.

· Maintain proper filing and document control, including hard-copy transmittals and scanned records.

· Coordinate security briefings and safety inductions for contractors and visitors.

· Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.

· Monitor induction status and send confirmation notices.

· Assist with security administration, including T-pass applications and data entry.

· Attend daily site coordination meetings and compile contractor headcount information.

· Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.

Investor relations / Annual Report:

· Support the preparation of the Annual Report, including drafting, proofreading and data entry.

· Assist with AGM logistics and coordination.

· Provide administrative and logistical support for Environmental Committee initiatives.

· Perform general administrative duties such as scanning, verification and records disposal.

· Perform any other tasks as may be assigned by the supervisor.

· Ensure compliance to relevant government regulations and company’s quality, safety, health and environmental (QSHE)policies, practices and procedures at all times.

Requirements

· Fresh graduates are welcome to apply.

· Experience in administration or document control is preferred.

· Proficient in Microsoft Office with good written and proofreading skills in English.

· Comfortable working in both office and outdoor/site environments.

· Comfortable interacting with contractors, consultants and site personnel.

· Able to work independently with minimal supervision and manage multiple tasks.

· Good organizational skills and attention to detail.

· A responsible team player with good communication and good organizational skills.