Administrator (Research & Development Team)

Key Responsibilities - Office Administration scope:

• Responsible for receiving visitors.
• Consolidate travel request for R&D team and coordinate with Finance to book air tickets, hotel, car rental arrangement.
• MRO activities - order stationery, pantry items, office equipment which will include stock taking of administrative items.
• Maintains employee and department directories as a guide for directing visitors.
• Host guests in areas of service as necessary.
• Handles outgoing mails; sorts and distributes incoming mails.
• Manage phone calls and correspondence (e-mail,nletters, packages etc.)
• Track stocks of basic office supplies, refreshments, and facilities supplies. Place replenishment when necessary.
• Responsible for operating and maintaining office machines, including printers, copiers, and other office equipment.
• Participate, plan, and organize in all company events as part of the organizing committee member.
• Ensures compliance with company rules, activities, and regulations in the office area.
• Support in documenting meeting minutes for executives.
• Facilitate in structuring company’s reports, meetings, & records in standardization.
• Submit timely reports and prepare presentations/proposals as assigned.
• Perform all other tasks or projects as assigned by management.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills.

Knowledge & Experience (Plus)

• Experience with different type of purchasing processing, quotations process, pricings process.
• Experience with supplier negotiates prices, terms, and rebates with suppliers, manufacturers, and Trade Partners.
• Knowledge of logistics delivery’s, inter and intra company purchasing process.
• Vendor / Supplier qualification and on-boarding process.
• Handling and contacting local and overseas vendors for validations.
• SAP PR – creation, change, delete.
• SAP PR – Release strategy, approval process flow, SAP workflows knowledge.
• SAP Vendor invoices process knowledge.
• SAP Purchasing and financial knowledge.

Key Requirements for the job incumbent:

• Possess a GCE O level certificate or National Trade Certificate in Business Administration or its equivalents with at least 5 years of relevant office administration or supply chain functions.
• Candidate with working experience in data entry of purchase requisition in purchasing software, like SAP, Oracle system would be highly desired.
• Proficiency in Microsoft Office Applications, in PowerPoint, Word or Excel would be highly preferred.
• Meticulous and able to work independently.
• Work experience in SAP, Ariba, Microsoft Form application would be an advantage.