Project Administrator

· Collaborate with Project Director and/or Project Manager to understand the project requirements and timelines. Provides administrative support to project team, including project preliminaries, site setup, scheduling meetings, maintaining project documentation via digital platforms, project progress claim and etc.

· Ensure seamless communication and coordination between different project stakeholders.

· Assist in resource allocation for projects, includes testing equipment and facilities.

· Coordinate with various departments internally to fulfil project resource needs.

· Administrative process improvement. Evaluate and enhance administrative processes according to ISO requirements to increase efficiency and effectiveness.

· Implement best practices in project administration to streamline workflow.

· Oversee the creation and maintenance of project documentation, including plans, schedules, reports in SharePoint. Ensure compliance and document management according to retention policies.

· Facilitate communication between project teams, management and other stakeholders (including Corporate Division).

· Assist Asst. Admin Manager/ Admin Manager to organize Weekly Project Operation Meeting, ensure effective communication and reporting.

· Collaborate with Project Director and/or Project Manager to monitor project budgets and work with Finance for payment plans. Track project-related expenses and assist in budget reconciliation. Report on budget variances and work on cost-saving initiatives.

· Liaise with vendors and suppliers for project-related services and supplies. Negotiate terms and conditions to ensure cost effectiveness and timely service. Evaluate vendor performance and address issues as needed.

· Actively participate in digitalization project as project members to contribute to the overall success of company transformation.

· Good knowledge of project documentation.

· Good knowledge of Autodesk Construction Cloud (ACC).

· Provide ad-hoc supports to Division