Operations Executive/ Assistant Manager

Job Responsibilities
*For new startup company (Production & Warehouse each 22000sqf)

Operations & HQ Coordination

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support local operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.

Facilities & Workplace Management

• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.

Logistics & Supply Chain Coordination

• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.

Regulatory & Compliance Management

• Support the submission of statutory and regulatory requirements, including quarterly GST filings with IRAS (preparation will be done by China HQ Finance).
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.

Safety & Operational Standards

• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.

Vendor & Workforce Coordination

• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.

Administrative & Financial Support

• Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
• Maintain proper operational records, documentation and reports.
• Provide administrative and operational support to management as required.

Other Responsibilities

• Perform other duties as assigned from time to time.

Job Requirements

• Minimum a Diploma in Business Administration, Business Management, Operations Management, Facilities Management, or a related discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, office facilities, warehouse and admin operations.
• Good leadership, communication, and team management skills.
• Strong sense of responsibility, attention to detail, and ability to handle work independently.
• Knowledge of workplace safety practices related to office, production and warehouse operations.
• A hands-on person who is willing to work on the ground.
• Ability to communicate in Chinese (Mandarin) to liaise with Chinese-speaking associates and suppliers, and to use systems and read work instructions available in Chinese.
• Candidates with relevant experience may be considered for a higher position.

5 days’ work week (Would be required to support on weekends if needed, and shall be compensated with Off-In-Lieu)