Project Admin

Key Responsibilities:

1. Strong business communication, networking, and relationship-building skills, with the ability to independently handle various business settings and establish strong relationships with external partners.

2. Support project team in coordinating with operators, consultants, contractors, and other stakeholders.

3. Manage project documents, including drawings, technical documents, tender documents, contracts, and correspondence, ensuring proper filing and timely updates.

4. Coordinate project meetings, prepare meeting minutes, and follow up on action items.

5. Assist in preparing project briefs, progress reports, and presentation materials.

6. Coordinate the internal approval, execution, and filing of project-related contracts and documents.

7. Prepare and verify supporting documents for project payments and coordinate with the Finance Department on payment submissions.

8. Coordinate renovation, maintenance, handover, defect rectification, and leasing matters for company-owned properties, including liaison with contractors, property management, suppliers, and service providers.

9. Maintain project records and tracking logs, including contracts, payments, document submissions, and outstanding action items.

10. Perform other project, engineering, and property-related administrative and coordination duties as assigned.

Requirements:

1. Diploma or above in Engineering, Architecture, or a related field.

2. Minimum2 years of relevant experience in business development, sales, or the real estate industry.

3. Familiarity with Singapore’s development and regulatory processes is a strong advantage.

4. Strong organizational, multitasking, and interpersonal skills with attention to detail.

5. Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of document control systems is a plus.

6. Fluent in English (spoken and written); Mandarin proficiency is preferred for communication with Chinese stakeholders.

7. Proactive, responsible, and able to work independently in a fast-paced environment.