Human Resource Officer

Recruitment

• Coordinate job postings and manage applicant submissions
• Prepare pre-employment documents & ensure completeness of application submissions
• Liaise with clients for candidate approvals including submission and follow-ups

Onboarding

• Handle work pass process
• Prepare and explain employment contracts and follow up on signed LOAs & Addendums
• Create and maintain employee P-files
• Arrange agreements for onboarding (PPE & Company assets)
• Set up new joiner accounts under HRIS and conduct pre-commencement briefings
• Notification to site admin/client on commencement dates
• Conduct orientation & track/ follow up on signed onboarding documents and orientation forms

Operations

• Manage staff movement (New join/resigned staff/transfer staff etc) & update monthly manpower report
• Support in payroll process ( i.e HR/finance report, master list, payslip etc)
• Manage leave records, approvals, notifications and acknowledgements
• Source & arrange stand-in, inform client/site/finance department
• Dissemination, acknowledgement and keeping record of signed policies
• Handle staff enquiries/grievances/ disciplinary cases
• Managing appraisal (if required)

Training

• Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements
• seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.
• Monitor training fund (if any).

Offboarding

• Collect resignation reason and formal acknowledgement
• Notify internal and client/site teams of departure
• Check through final timesheet submission
• Manage offboarding checklist and handover process

Any other ad hoc duties as assigned.

Requirements:

• 1-2 years of experience as HRBP or generalist role
• Minimum Diploma in HR or any relevant fields
• Ability to multi-task and meet tight deadlines/sudden situations
• Proactive and does not avoid conflicts/difficult situations & employees
• Demonstrated ability to build and sustain relationships with people at various levels, with sound influencing capability
• Ability to negotiate and problem solve