AR Specialist

Job Description:

We are looking for a detailed-oriented and dedicated (AR) Specialist to join our accounts team. In this role, you will be primarily responsible for managing accounts receivable functions, however you will also serve as a backup for the Accounts Payable (AP) when needed. The ideal candidate will be well-versed in accounts receivable processes and able to step in and support AP activities in a collaborative and dynamic environment.

Key Responsibilities:

Accounts Receivable (AR)

- Oversee AR Process from invoicing to payment collection

Manage the daily activities for accounts receivable process, including ensuring invoices are issued correctly and promptly, payments are collected on time, and accounts are reconciled regularly.

- Invoice / Credit Note / Statement of Account(SOA) Creation and Management

Generate and send customer invoices / credit notes / SOA in a timely and accurate manner.

- Payment Application

Apply customer payments (cheques, bank transfers, charge / credit card payment) accurately to the correct invoices in the system. Ensure proper handling of partial payments, overpayments and issuance of Credit Note(s) for adjustments as needed.

- Collections

Monitor aging accounts, follow-up on overdue payments, and work closely with customers / sales team to resolve any billing issues.

- Communication

Communicate with customers to address and resolve any billing inquiries, payment discrepancies while maintaining good customer relationships.

- Credit Management

Review customer worthiness, establish credit limits, and managing credit risk to reduce and ensure financial stability.

- Reconciliation and Closing

Assists in month-end close processes, ensuring that balances related to account receivables are accurately recorded in the financial statements.

- Reporting and Analysis

Maintain accurate records of receivables and generate regular reports on aged accounts and outstanding invoices, updates on collections, and overdue accounts. Identifying trends and or issues and provide actionable insights to management.

- Collaboration

Work closely with internal departments, such as Admin, Customer Service and or Sales team to resolve billing disputes and ensure accurate records.

- Compliance and Control

Maintain proper documentation for all receivables transactions for audit and compliance purposes. Ensure all process comply with accounting policies, procedures and industry regulations.

- Process Improvement

Identify opportunities for streamlining the accounts receivable process to improve efficiency and reduce delays in payment collection. Implement best practices for managing overdue accounts and improving cash flow.

- Reconciliation and Closing

Assists in month-end close processes, ensuring that balances related to account receivables are accurately recorded in the financial statements.

Accounts Payable (AP) (Backup Responsibilities)

- Invoice Processing

Verify and process vendor invoices and staff reimbursement for accuracy, ensuring they are recorded in the accounting system.

Payment Processing

Assist with the preparation of payments to vendors and suppliers, ensuring compliance with payment terms.

- Vendor Communication

Serve as a point in contact for vendors to resolve invoices discrepancies and maintain good relationships.

- Month-End Assistance

Assist with AP in closing processes, ensuring all invoices are processed and payments and completed in a timely manner.

- General AP Support

Provide backup for day-to-day AP functions when the primary AP is unavailable.

Other Duties as Assigned

- Assists with financial audits as needed.

- Assists with special projects, reporting, or administrative duties as required by the accounting department

- Ad-hoc Tasks

Assist with ad-hoc tasks related to finance and accounting, as needed, to support the team and business needs

Requirements:

· Minimum Diploma in Accountancy or any relevant qualifications

· Minimum 3 years of working experience in accounting/bookkeeping

· Competent in Microsoft Office

· Meticulous in work

· Positive attitude and willing to learn

· Detail and deadline-oriented

Working Day & Timing: 5 days work week

Mon - Thurs: 8am - 65pm, Fri: 8am – 5pm