Accounts Payable Executive (4 Month Temporary Maternity Cover)

Position: Tempprary Accounts Payable Executive (4 Months Temporary Maternity Cover Start from Mid September 2026)

Job Summary
Support the Finance Department in managing the Accounts Payable (AP) function by ensuring supplier invoices are processed accurately, payment schedules are maintained, and purchasing activities are carried out in accordance with company policies.

Key Responsibilities

1. Accounts Payable

• Verify and process supplier invoices accurately and promptly.
• Match invoices (Trade and Non-trade) to the system
• Prepare supplier payment proposals according to the company's twice-weekly payment schedule.
• Ensure all payment documents are complete and properly approved before processing.

2. Payment Processing

• Prepare payment listings for management approval.
• Maintain payment schedules and ensure payments are processed according to the approved timeline.

3. Purchasing Support

• Raise Purchase Orders (POs) based on approved purchase requisitions.
• Coordinate with internal departments and suppliers on procurement requirements.
• Obtain supplier quotations where required.
• Monitor outstanding POs and supplier deliveries.
• Ensure procurement activities comply with company policies and approval procedures.

4. Accounts Receivable (Manual Credit Notes)

• Process manual credit notes accurately and promptly.
• Verify supporting documents and obtain the necessary approvals before issuance.
• Maintain proper records and filing of manual credit notes.

Requirements

• Diploma or Degree in Accounting, Finance, or a related discipline.
• At least 2 years of Accounts Payable experience.
• Familiar with ERP/accounting systems.
• Good in Microsoft Excel.
• Good communication skills and attention to detail.
• Able to work independently and meet deadlines.