Accounting Executive

Accounting Executive (Childcare Sector)

(Preferably with childcare experience; training provided for suitable candidates)

Job Scope

Accounts Receivable

• Manage fee billing cycles, including preparing invoices, credit/debit notes, and monthly statements for parents.

• Track outstanding fees, follow up on late payments, and support centres in resolving billing issues.

• Update and reconcile parent accounts, ensuring accuracy of receipts, bank collections, and financial records.

• Prepare AR ageing summaries and support month‑end closing and audit documentation.

• Maintain proper records and uphold internal controls in all AR processes.

Subsidy & Grant Administration

• Handle ECDA subsidy applications, changes, and withdrawals, ensuring timely and accurate submissions.

• Verify eligibility, attendance, and supporting documents required for subsidy claims.

• Reconcile subsidy payouts against submitted claims and investigate any mismatches.

• Prepare and submit grant claims with complete supporting documents.

• Support subsidy/grant audits and liaise with Centre Leaders, parents, and authorities on related matters.

Finance Operations & Support

• Assist with finance projects, system enhancements, and workflow improvements.

• Strengthen internal controls and support compliance with regulatory and audit requirements.

• Provide backup support to other finance functions when needed.

• Contribute to continuous improvement of billing, collection, and subsidy processes.

Attributes & Requirements

• Diploma/Degree in Accounting, Finance, Business Administration, or related field.

• Preferably 2 years of AR or finance experience; childcare or subsidy‑related experience is an advantage.

• Strong attention to detail, accuracy, and analytical thinking.

• Comfortable interacting with parents, centre staff, and external stakeholders.

• Proficient in Microsoft Excel and accounting systems such as QuickBooks and XERO.

• Able to manage deadlines, multi‑task, and work independently.

• Organised, reliable, and committed to maintaining confidentiality.