ADMINISTRATIVE ASSISTANT

Job Description (Key Responsibilities)

• Office Administration: Manage physical and digital filing systems, handle incoming/outgoing mail, and maintain office equipment.
• Calendar Management: Schedule appointments, coordinate meetings, and arrange travel itineraries for management.
• Communication & Reception: Answer phone calls, respond to emails, and greet clients or visitors with a professional demeanor.
• Supplies & Inventory: Monitor office supply levels, anticipate needed supplies, and place orders efficiently.
• Documentation: Draft memos, prepare presentation slides, and accurately record minutes during meetings.

Job Requirements (Skills & Qualifications)

• Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
• Software Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom, Slack).
• Core Competencies: Exceptional organizational skills, strong time management, and the ability to multitask in a fast-paced environment.
• Communication Skills: Excellent verbal and written communication skills with a high level of discretion for confidential information.
• Experience: Proven experience as an administrative assistant, virtual assistant, or office clerk (typically 1–3 years).