Accounts Executive

1. Accounts Payable (AP) Operations

• Perform 3-way matching of Purchase Orders (PO), Good Received Notes (GRN), and Supplier Invoices.
• Enter vendor invoices, debit notes, and credit notes into the accounting system with correct GL account coding and tax treatment.
• Verify supplier bank account details and ensure proper internal authorization approvals before payment processing.
• Prepare payment batches for management release.
• Maintain an updated AP Aging Report and manage supplier payment schedules to avoid credit holds.

2. Vendor Management & Reconciliation

• Perform monthly vendor statement reconciliations against ledger balances; investigate and resolve discrepancies promptly.
• Handle vendor queries regarding payment status, invoice disputes, and receipt confirmations.
• Maintain master vendor data in the ERP systems.

3. General Accounting & Support

• Process employee expense claims and petty cash disbursements.
• Assist the Senior Accounts Executive with routine bank reconciliation and cash flow tracking.
• Assist in organising and maintaining systematically filed accounting documents (tax invoices, payment vouchers, bank statements) for audit readiness,
• Support in annual audits by retrieving requested supporting schedules and documentation.
• Ad hoc duties as assigned by Manager.

Requirements:

• Minimum LCCI/ Diploma in Accounting or equivalent.
• 2-3 years of relevant accounting experience.
• Proficient in MS office (Excel) and have experience in using ERP system.
• Able to work independently to meet datelines.