Executive/Senior Executive, Finance Operations

Accounts Receivable (AR)

• Manage monthly billing and invoicing for the assigned portfolio of entities using Yardi Property Management System (Yardi PMS).
• Administer direct debit arrangements and ensure timely tenant collections.
• Monitor daily incoming receipts and perform accurate tenant account reconciliations.
• Prepare and issue Statements of Accounts to errant tenants and conduct structured follow-ups via email and telephone.
• Prepare and issue Letters of Demand and Notices of Re-Entry in accordance with internal escalation protocols.
• Proactively track tenancy arrears and collaborate closely with Asset and Property Management teams to resolve issues.
• Prepare AR ageing and collections reports for internal and management reporting.
• Maintain accurate, complete, and up-to-date AR records within Yardi PMS.
• Support in cashflow monitoring and forecasting by proactively identifying and highlighting collection risks or potential timing gaps.
• Liaise with external auditors on billing and AR-related queries.
• Identify billing and AR process gaps, as well as contribute to procedural enhancements and control improvements.
• Perform other ad-hoc assignments as assigned.

Accounts Payable (AP)

• Ensure accurate and timely recording of vendor invoices into Yardi PMS for assigned entities
• Review invoices for proper approval in accordance with the Authority Matrix.
• Apply correct expense recognition in line with accounting standards and tax requirements.
• Prepare vendor payment runs and obtain required authorisations via online banking platforms.
• Reconcile vendor statements and resolve discrepancies or outstanding balances.
• Prepare AP reports for management and operational tracking.
• Maintain accurate and complete AP records in Yardi PMS.
• Support in cashflow monitoring and forecasting, with specific focus on payment timing andupcoming obligations
• Prepare and file quarterly GST returns with supporting schedules.
• Liaise with auditors on expenses and AP-related queries.
• Identify AP process gaps, as well as contribute to procedural enhancements and control improvements.
• Perform other ad-hoc assignments as assigned.

Reporting, Systems & Continuous Improvement

• Assist in management reporting and financial analysis, as required.
• Support finance systems and automation initiatives (e.g. dashboards, reporting tools and system connectors).
• Contribute to documentation and adherence to standard operating procedures (SOPs) for AR and AP.
• Perform ad-hoc finance assignments within the assigned portfolio, as directed by the Manager, FinOps and Management.
  

Job Requirements

• Bachelor’s Degree in Finance, Accounting, or related discipline.
• Minimum 3 years of experience in AR, AP, or general accounting.
• Experience managing multiple legal entities or portfolios preferred.
• Experience with ERP systems; with hands-on operational experience with Yardi PMS is highly desirable.
• Strong understanding of operational accounting processes.
• High attention to detail and accuracy.
• Proficient in Microsoft Excel.
• Able to work independently within a defined scope of responsibility.
• Strong communication and coordination skills with internal stakeholders.
• Process-driven mindset with an emphasis on control and efficiency.