ADMIN ASSISTANT

Roles & Responsibilities

• Perform general administrative and clerical duties to support daily company operations.
• Prepare quotations, invoices, delivery orders, purchase orders, and other relevant documents.
• Assist in preparing and maintaining company records, reports, and filing systems.
• Coordinate with customers, suppliers, site personnel, and operations teams regarding job schedules and requirements.
• Assist in arranging and coordinating machinery moving, transportation, lifting, and delivery schedules.
• Prepare and submit documents required for work permits, site access, LTA applications, lane closure applications, and other relevant authorities when required.
• Assist with manpower deployment records, attendance, timesheets, and overtime records.
• Handle incoming calls, emails, enquiries, and correspondence professionally.
• Assist in preparing method statements, risk assessments, and other project-related documents when required.
• Maintain proper records of project documents, certificates, equipment records, and customer correspondence.
• Assist with billing, payment follow-up, and basic accounting-related administrative work.
• Prepare and post job advertisements on CareerFuture and other suitable recruitment platforms when required.
• Assist with arranging interviews and coordinating with candidates for recruitment matters.
• Perform any other administrative duties as assigned by the management.

Requirements & Qualifications

• Diploma or equivalent qualification in Business Administration, Human Resources, Logistics or a related discipline.
• Two to five years of experience in administration, office coordination or a similar support role.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Strong organisational and time-management abilities, with good attention to detail.
• Effective written and verbal communication skills.
• Capable of working independently while cooperating effectively with Management and other departments.
• Responsible and professional, with the ability to handle personnel records and confidential information appropriately.