HSE Administrator

Essential Job Functions

• Maintain and organize HSE reports, permits, risk assessments, and method statements.
• Ensure all safety documents, incident reports, and compliance records are up to date and properly filed.
• Assist in preparing audit reports, safety inspections, and compliance submissions.
• Support the implementation of ISO 45001, OHSAS 18001, and other relevant safety standards.
• Schedule and coordinate HSE training sessions, safety inductions, and toolbox talks.
• Maintain records of employee safety certifications, permit-to-work approvals, and training attendance.
• Assist in preparing training materials and safety awareness posters.
• Assist in collecting incident reports, near-miss reports, and investigation findings.
• Maintain logs of workplace injuries, corrective actions, and follow-ups.
• Ensure timely reporting of safety incidents to relevant authorities and management.
• Track and manage Personal Protective Equipment (PPE) issuance and inventory.
• Ensure that workers have the necessary PPE and replacements when required.
• Maintain records of safety equipment inspections and certifications.
• Work closely with site supervisors, safety officers, and project teams to ensure safe work practices.
• Assist in coordinating site safety meetings, emergency drills, and inspections.
• Act as the point of contact for safety-related administrative tasks.
• Handle data entry, email correspondence, and scheduling for the HSE department.
• Support the HSE team in updating and maintaining safety policies and procedures.
• Assist in organizing safety campaigns and workplace safety promotions.
• Any other ad-hoc duties assigned by manager.

Minimum Qualifications/ Job Experience:

• A Diploma/ Bachelor’s Degree in Occupational Health & Safety, Business Administration or Construction Management.
• At least 3 years of experience in an HSE administrative or coordination role, preferably in construction.
• Familiar with Workplace Safety and Health (WSH) regulations, MOM and LTA safety requirements.