Adminstrative Assistant

Job Summary

We are looking for a responsible and organised Administrative Assistant to support the day-to-day administrative and operational activities of Auto Interior Pte Ltd. The successful candidate will assist with documentation, customer coordination, data entry, inventory records, invoicing and general office administration.

Key Responsibilities

1. Perform general administrative and clerical duties, including filing, data entry and document preparation.
2. Handle customer enquiries through phone, WhatsApp, email and other communication channels.
3. Prepare quotations, invoices, receipts and other sales-related documents.
4. Assist with scheduling customer appointments and coordinating vehicle installation/service bookings.
5. Maintain accurate records of customer information, sales transactions and job orders.
6. Assist the operations team with purchase orders, supplier coordination and stock/inventory records.
7. Follow up with customers regarding quotations, appointments, payments and completed jobs.
8. Assist with accounts-related administrative work, including recording payments and submitting documents to the relevant person or accountant.
9. Maintain proper filing of company documents, invoices, receipts and operational records.
10. Assist with stock checking and updating inventory records when required.
11. Prepare simple reports and summaries using Microsoft Excel or Google Sheets.
12. Provide administrative support to management and other departments as required.
13. Ensure the office and administrative records are kept organised and up to date.
14. Perform any other reasonable duties assigned by management.

Requirements

• Minimum 1–2 years of administrative experience preferred.
• Good computer skills, especially Microsoft Excel, Word and email.
• Good communication and interpersonal skills.
• Able to communicate effectively in English.
• Organised, responsible and detail-oriented.
• Able to work independently and manage multiple tasks.
• Customer-service oriented with a positive attitude.
• Experience in the automotive, car accessories or workshop industry will be an advantage.
• Able to work in a fast-paced environment.

Working Hours

Monday – Friday: 9:00 AM – 6:00 PM
Saturday: 9:00 AM – 5:00 PM (Alternate Saturday off)
Sunday / Public Holidays: Rest Day