Finance Assistant

Company Overview

TRANSLINER PTE. LTD.

Job Summary

The Finance Assistant manages daily accounting operations, including invoice processing, ledger maintenance, cash flow monitoring, and vendor relations, ensuring accurate financial records and compliance to support efficient finance team operations.

Responsibilities

1. Accounts Payable

• Process, verify, and post invoices and payments
• Manage accounts payable and ensure timely payments
• Reconcile accounts and resolve discrepancies promptly to maintain accurate financial data

2. General Ledger Maintanance

• Maintain the general ledger by accurately coding transactions
• Posting journal entries for month-end closing

3. Cash Flow Management

• Monitor daily cash balances and forecast cash requirements to support effective cash flow management
• Reconcile company bank accounts and investigate discrepancies to ensure accurate bank records

4. Banking Relationship Management

• Liaise with banks to manage banking facilities and services.
• Open/close accounts, and administer online banking user access

5. Agency Statement of Account (SOA)

• Review and verify agency Statements of Account (SOAs)
• Ensure correct GL accounts, cost centres, and accounting treatments are applied
• Prepare Journal Vouchers (JVs) based on verified SOA transactions for accountant review prior to posting

6. Staff Expense Claims

• Review approved staff expense claims for accuracy, completeness, and proper documentation
• Verify expense claim calculations and coding to appropriate GL accounts and cost centres
• Process disbursements following company payment procedures

7. Internal Controls and Audit Support

• Ensure adherence to internal controls and financial policies to maintain regulatory compliance
• Assist with external audits by providing accounts payable financial data and supporting documentation
• Ensure proper documentation of financial transactions for regulatory compliance.

8. Financial Data Accuracy

• Ensure that financial records are accurate, up-to-date, and maintained in compliance with accounting standards.
• Review and analyze financial data for inconsistencies or errors and correct discrepancies as needed

9. Vendor Management

• Maintain vendor relationships by ensuring billing, credit notes, and payments align with payment schedules and communicate payment status
• Respond to vendor and internal inquiries regarding payments to facilitate smooth financial operations

10. Financial Systems & Software

• Utilize accounting software (e.g., Tally) to accurately record and process financial data
• Support improvements in financial processes and systems to increase efficiency and accuracy
• Perform ad-hoc duties including business partnering tasks as assigned

Required competencies and certifications

• Diploma or Bachelor’s degree in Accounting, Finance, or a related field
• Minimum two (2) years of relevant experience in accounting or finance roles focusing on accounts payable, accounts receivable, and general ledger management
• Strong knowledge of accounting principles, financial reporting, and tax regulations
• Proficiency in MS Excel and financial reporting tools
• Ability to handle confidential financial information with integrity
• Excellent attention to detail and strong organizational skills
• Good communication and interpersonal skills to collaborate effectively within a team
• Problem-solving skills and ability to work efficiently in a fast-paced environment

Other Information

• Working Hours: Full-time, 9:00 a.m. to 6:00 p.m., Monday to Friday