Finance Admin Assistant

Job Summary

We are looking for a responsible, organized, and detail-oriented Finance & Administrative Assistant to support our finance and administrative operations. Successful candidate will assist in maintaining financial records, processing payments, coordinating with suppliers, and handling general office administration duties.

Responsibilities

• Maintain and update sales, invoice, and financial records accurately in Microsoft Excel.
• Update and maintain the Cash Book on a regular basis.
• Verify invoices against Statements of Account (SOA) before payment processing.
• Prepare payment vouchers and process supplier payments accurately and on time.
• Follow up with suppliers regarding payment matters and invoice discrepancies.
• Prepare rental invoices when required.
• Handle petty cash claims and maintain proper documentation and filing.
• Assist with stationery procurement and general office administration duties.
• Perform other ad hoc duties as assigned by management.

Requirements

• Minimum 1–2 years of relevant experience in finance, accounts, or administrative roles.
• Experience in invoice verification, payment processing, and record keeping.
• Basic to intermediate proficiency in Microsoft Excel.
• Able to read, write, and communicate in both English and Chinese.
• Strong attention to detail with a high level of accuracy.
• Responsible, organized, and able to work independently.
• Good time management skills and ability to handle multiple tasks effectively.
• Previous experience in finance administration, accounts payable, accounts receivable, or invoice processing will be an advantage.
• Experience working in an SME or F&B environment is a plus.
• Salary: $2,500 – $2,900 per month, depending on experience and suitability.
• Singapore Citizens, Singapore Permanent Residents, and Malaysian applicants holding a valid Work Permit are welcome to apply.

Location

Hoa Nam Building
27 Foch Road, Singapore
Nearest MRT: Bendemeer