Personal Assistant to Management

Key Responsibilities

1. Provide executive secretarial and administrative support to management, including handling emails, documents, correspondence, coordination, and ad-hoc matters.
2. Manage business and personal schedules, including meetings, appointments, travel arrangements, visa applications, hotel bookings, and transportation logistics.
3. Assist with personal and family-related matters for management and family members, including children's transportation, activity accompaniment, family travel arrangements, and related logistics support.
4. Coordinate and liaise with drivers, domestic helpers, household service providers, and other external vendors, ensuring smooth execution of related matters.
5. Maintain, organize, and safeguard important documents, records, and information while ensuring strict confidentiality at all times.
6. Perform other administrative, coordination, and support duties as assigned by management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related discipline.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar support role.
• Proficient in both English and Mandarin (spoken and written), as the role requires regular communication with Mandarin-speaking stakeholders and the handling of business correspondence and documents in both languages.
• Strong communication, interpersonal, and coordination skills.
• Well-organized, detail-oriented, proactive, and able to work independently.
• Strong problem-solving, multitasking, and adaptability skills.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• High level of integrity, discretion, sound judgment, and confidentiality.
• Able to accommodate occasional business travel and ad-hoc work arrangements when required.

We are committed to fair and merit-based employment practices. All qualified applicants will be considered fairly based on their skills, experience, qualifications, and job-related requirements, in accordance with Singapore's Tripartite Guidelines on Fair Employment Practices (TAFEP).