Administrative Assistant

Job Summary

The Administrative Assistant provides administrative support to ensure the smooth operation of the office. This role also coordinates basic IT matters, office facilities maintenance, and provides reception coverage when required.

Key Responsibilities

• Provide general administrative support for daily office operations.
• Maintain office filing systems, records, and administrative documents.
• Coordinate office stationery, pantry, and general office supplies.
• Coordinate with external IT vendors on hardware, software, user accounts, and basic IT-related issues.
• Maintain the inventory of IT equipment and office assets.
• Coordinate office facilities maintenance, including office equipment, air-conditioning, lighting, lift-related matters, repairs, and service schedules.
• Coordinate the maintenance of HQ and site office CCTV systems with vendors.
• Liaise with external service providers for office maintenance and repairs.
• Cover reception duties during the receptionist's absence, including answering calls, attending to visitors, receiving deliveries, and handling incoming/outgoing mail.
• Perform any other administrative duties assigned by the Management.

Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.
• At least 1–2 years of administrative experience.
• Good communication and organisational skills.
• Proficient in Microsoft Office applications.
• Able to work independently and coordinate with internal departments and external vendors.
• Responsible, proactive, and willing to take on additional responsibilities.