HR & ADMIN EXECUTIVE

Admin duties

• Manage day-to-day administrative tasks including filing, document preparation, and scheduling for the maintenance of the operating systems.
• Ensure that office supplies remain well-stocked.
• Maintain and facilitate the scheduling of the shops’ equipment, fixtures and fittings. Liase with vendors, service providers, and contractors, including requesting quotations, tracking deliveries, and scheduling appointments.
• Schedule for maintenance and repairs as necessary including but not limited office and shop equipment, fixtures and fittings.
• Procurement of non-operating items required for the shop and events’ team.
• Ensure cleanliness, orderliness, and functionality of common office areas.

HR duties

• Post recruitment advertisements on various recruitment platforms, including MyCareersFuture, EHL portal, and other relevant channels.
• Research and reach out to recruitment channels locally and overseas.
• Screen and shortlist resumes, coordinate interview schedules and work trials.
• Prepare offer letters and employment contracts.
• Liaise with hospitality & culinary schools, locally and overseas for internship placement.
• Keep track of staff birthdays.
• Always update and keep staff data current, ensure visibility of work permits expiration dates and activate renewal process accordingly (work passes, hygiene courses, insurance, etc.)

Assist on any ad-hoc tasks/projects.