ADMINISTRATIVE ASSISTANT

Company Overview

Wee Yie Engineering Pte Ltd is a Singapore-based licensed plumbing and sanitary contractor specialising in project-based works for main contractors and developers. The company delivers compliant, reliable plumbing solutions aligned with regulations and project needs.

Job Summary

You will provide administrative support by organising documents, managing correspondence, tracking deadlines, coordinating schedules, and assisting with basic bookkeeping to ensure smooth office operations.

Responsibilities

• Organise and file receipts, invoices, and expense records systematically to maintain accurate documentation
• Manage incoming and outgoing correspondence including emails, quotations, and general replies to support communication flow
• Track deadlines for renewals, submissions, and compliance paperwork to ensure timely completion
• Coordinate schedules for meetings, appointments, and deadlines to optimise team productivity
• Follow up on outstanding payments and invoices to support financial processes
• Maintain a simple contact and lead tracker to assist with client and prospect management
• Provide basic bookkeeping support by logging expenses and preparing documents for accountant and GST filing
• Respond promptly to client enquiries via Email and Whatsapp to maintain customer service standards

Preferred competencies and qualifications

• Prior administrative or office experience to support efficient task execution
• Proficiency with Excel, Google Sheets, email platforms, and basic filing systems to manage data and communication
• Detail-oriented and self-motivated to organise unstructured paperwork effectively
• Good communication skills in English to ensure clear and professional interactions
• Based in Singapore with ability to commute to the office for on-site responsibilities