Finance Executive

Job Responsibilities

A. Monthly Financial Closing & Reporting

• Manage accounts payable and receivable for centres, including document processing and monthly client allowance transactions.
• Process client allowance payments, receipts, and reimbursements.
• Support internal audit activities
• Monitor and update in-centre payments for centres, including communication on receipt issuance.
• Provide monthly bank statements to outsourced bookkeepers and centres.
• Assist with monthly payment processing, vendor GIRO verification, payment schedules, and tracking of payment-related issues.
• Prepare financial documentation and support year-end audit requirements.

B. Monthly Client Allowance Processing

• Review and verify client allowance documents and timesheets.
• Prepare and upload GIRO payments for approval.
• Provide weekly PayNow transaction updates for Pushcart sales.
• Prepare and distribute monthly client allowance schedules to centres.

C. Budgetary Control

• Support the annual budgeting exercise.
• Prepare quarterly budget variance analyses for departmental review.

D. Cash Flow & Treasury Management

• Assist with cash flow planning and fixed deposit placements.

E. Fixed Asset Management

• Maintain fixed asset registers and related records.
• Manage asset additions, movements, tagging, and capitalization of donated assets.
• Update asset information through IT onboarding processes.
• Conduct annual fixed asset verification exercises for centres.

F. Petty Cash Management

• Process petty cash claims and reimbursements for HQ.
• Assist with petty cash and donation box counts at centres.
• Conduct annual petty cash verification exercises.

G. Policy & Procedure Management

• Assist in reviewing and updating policies and procedures.

H. Administrative & Ad Hoc Support

• Prepare meeting minutes for subcommittee meetings.
• Issue official non-tax exemption receipts.
• Support banking-related administrative matters.
• Manage issuance and inventory of official receipt booklets.
• Undertake other duties and projects as assigned.

Qualifications & Experience

• Minimum 3-5 years of relevant work experience.
• Professional certificate in accounting preferred.
• A team player who can work independently when required.
• Meticulous and someone who possesses a high level of integrity.
• Good knowledge of accounting practices.
• Good communication and problem-solving skills.
• Possess good IT skills.
• Candidates with working experience in a Social Service Organization will be an advantage.

Work Location: Blk 139 Potong Pasir Avenue 3, #01-136, Singapore 350139