Administrative Assistant

Job Summary

Support site construction teams by managing documentation, coordinating with stakeholders, supervising site labor, and resolving operational and technical challenges to ensure timely, cost-effective, and quality project execution.

Responsibilities

• Maintain project documentation, including contracts, permits, and reports, ensuring compliance with legal and regulatory requirements
• Assist in preparing and monitoring budgets to support financial oversight
• Process invoices and manage accounts payable and receivable accurately
• Supervise administrative staff and deliver training to enhance team performance
• Facilitate meetings by preparing agendas and recording minutes to support effective communication
• Identify and resolve administrative issues to improve operational efficiency
• Support project managers in addressing and solving operational challenges on-site
• Assist the site construction team to ensure smooth execution of work and adherence to project schedules
• Plan proactively to resolve site problems before they impact cost, schedule, or quality
• Manage correspondence and documentation with clients, their representatives, and contractors to maintain clear communication
• Oversee day-to-day site management, including supervising and monitoring site labor and subcontractors’ work
• Liaise effectively with authorities, client representatives, subcontractors, and consultants to coordinate project activities
• Verify that all plans and work comply with specifications and quality standards
• Troubleshoot and resolve technical difficulties and problems arising on-site promptly
• Coordinate work activities between contractors and subcontractors to ensure seamless operations